Thing 34: Annual Reports

This is going to sound like an excuse but I haven’t been collecting data since the beginning of the year so a true annual report will not be possible. That said, I will begin to gather information that will be helpful starting today.

One of my busiest times for interactions with other teachers is before my day contractually starts so I would like to keep track of exactly how I am spending this time. Frequently, I am checking out equipment, providing book suggestions, troubleshooting technology, and quickly collaborating all before my day officially starts. But right now, I don’t keep track of any of this so I really need to start documenting. I know this isn’t information that is strictly directly related to student achievement but in the end, these “distractions” do take away from my time to prepare for students thus indirectly related to students.

One of the changes in annual reports over the last few years is that there are a lot of good options that allow you to include different types of media. I try to incorporate student quotes in my newsletters but the idea of a video clip stating this same information has so much more impact on the viewer.

I also wonder if the newsletters are even read or just thrown in a pile with everything else. Smore is a website that can be used to create newsletters which can then be shared via different platforms. The website it pretty easy to use and provides options to add different types of media including videos and links to outside websites. The biggest advantage to using Smore is that it captures analytics and therefore you know how many times it has been viewed. The only problem is that in order to have this feature, you need to either upgrade to a paid account or have over 30 people view your newsletter. If you only want to share with your principal, then you won’t be getting the views that you need and would need to upgrade. Now I know what some of you are thinking — why not share it with everyone? I agree that newsletters should be readily available to all stakeholders, not just the principal but this still doesn’t guarantee that 30 people will actually open it.

I decided to go to my standard platform — Canva. I like the ease with which I can create almost anything and have even used it to create pretty cool worksheets for my students. It is like PowerPoint on steroids. You can add links to other websites but you can’t include videos which is definitely a downgrade from Smore. Still, I find that I prefer this platform despite the lack of analytics. Below is what I have for April so far although it isn’t yet complete.

april-2016

For my report this year, I would like to include feedback from the 6th grade interviews that I will be doing in the next few weeks. I will also include information on the various projects completed with and without collaboration. I will highlight different projects with student quotes and standards that were addressed. Pictures will help break up the text and provide exemplary examples of the work that was completed. Of course, I will also provide the standard statistics on circulation, classes taught, professional development provided, and social media updates. One thing I do know is that I need to make it visually appealing first so that it actually gets read. Otherwise, it will be lost in the pile of ‘things to read when I have time’ and that would be a waste of a lot of hard work and time on my part. Additionally, the stakeholders would be clueless about all of the learning that is taking place in the library and that is something that I can’t afford to let happen!

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